How secure participation in virtual events works: With the unlimited live streaming capacities of the Techcast event platform, you can achieve a wide reach with virtual events - without physical limitations. Depending on the goal and format of your online event, you can make the event publicly accessible or secure it with targeted access controls. This is particularly important for webinars requiring registration, online training courses or product presentations - because the focus here is often on lead generation.
A proven funnel structure: Interested parties register before the event using a customizable registration form. This allows you to collect qualified contact data and address your target groups in a targeted manner. The event platform gives you full control over the fields requested - from email address and position in the company to company size. You define which information is mandatory and which is optional.
After registering, participants automatically receive a personalized confirmation email with the access link and a calendar entry - a crucial building block in the user journey of your digital event. Additional reminder emails are sent directly from the webinar software, typically 24 hours, 1 hour or 30 minutes before the start - ideal for a high participation rate and a consistent participant experience.
Access control & security options for digital events
Professional participant management requires more than just a registration form. The Techcast event platform offers you various access restrictions with which you can precisely secure your virtual event:
- Whitelisting (e-mail addresses, domains, address ranges)
- IP filter for location-based access (e.g. internal company network)
- Import of participant data from external systems
- API connection for automated CRM integration (e.g. Salesforce, Hubspot)
- User accounts with individual login area for recurring events
Maximum security and GDPR compliance are particularly important for sensitive formats such as town hall meetings, staff meetings or internal training sessions. Whitelisting allows you to only allow certain email addresses or domains - ideal for restricting access to a defined group. Alternatively, you can use an IP filter to activate specific networks without users having to register.
If registration does not take place directly via the Techcast platform, but via an existing CRM or event tool, for example, automated user import is also possible. Thanks to open API interfaces, external systems such as Salesforce or Hubspot can be seamlessly integrated - for consistent event automation across the entire marketing tech stack.
For recurring online events, we also recommend setting up a personal user account for your target group. After registering once, users can log in directly with their email and password, manage their data, access past sessions or book new events directly. This model offers great added value for your participants, especially for on-demand webinars or event series - and also increases loyalty to your brand.
